Administrative Coordinator

We are looking for a reliable and detail-oriented Administrative Coordinator to join our team in a full-time, on-site capacity. This role includes general administrative support, meeting coordination, invoice and contract processing, and receptionist responsibilities. The ideal candidate will be organized, communicative, and comfortable handling a variety of administrative tasks to keep daily operations running smoothly.

This is an on-site position in Westbury, NY. 
The work hours are Monday - Friday, 8:00a -4:00p. 
Our benefits include Medical, Dental and Vision Insurance, 401k with company match and PTO.

Key Responsibilities:

• Reception & Front Office Support: Assist with general receptionist duties such as answering phones, directing calls, and greeting visitors as needed.
• Meeting Coordination: Schedule and coordinate meetings, ensuring all logistics are arranged and calendars are maintained.
• Contract Processing: Assist with tracking and processing contracts, particularly related to instructional tools and services, through internal systems and workflows.
• Invoice Handling: Receive and process invoices for approval and payment, ensuring documentation is complete and accurate.

• General Administrative Support:

  • Maintain organized digital and physical files.
  • Enter and update information in internal platforms.
  • Prepare documents and assist with other clerical tasks as assigned.
  • Support internal communication and coordination with various teams and vendors.

Qualifications and Skills

• Education: High school diploma or equivalent required; Associate’s degree preferred.
• Experience: At least 2 years of experience in an administrative, office support, or clerical role.
• Strong organizational and time management skills.
• Professional verbal and written communication.
• Proficient in Microsoft Office and other office software.
• High attention to detail, especially with data entry, invoices, and contracts.
• Ability to manage multiple responsibilities and adjust to changing priorities.
• Reliable, discreet, and comfortable in a team-oriented setting.

Employment decisions at Future Tech Enterprise, Inc. will be based on merit, qualifications, and abilities. Future Tech Enterprise, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.